SPORT EVENT PLANNING AND EXECUTION: LEVERAGING WORKFLOW GANTT AND PROCESS FLOW CHARTS AS PROJECT MANAGEMENT TOOLS WORKFLOW GANTT AND PROCESS FLOW CHARTS AS PROJECT MANAGEMENT TOOLS
Article Sidebar
Main Article Content
Abstract
Effective planning and execution are critical success factors for sport events of all scales. This paper explores the application of workflow charts as a project management tool to streamline and optimize the sport event lifecycle. Workflow charts offer a visual representation of tasks, decision points, and processes, facilitating better communication, resource allocation, and risk mitigation among stakeholders. The study examines the advantages of integrating workflow charts, including the identification of bottlenecks, incorporation of contingency plans, progress monitoring, and data-driven decision-making. Additionally, the paper highlights the importance of a collaborative approach, involving diverse stakeholders and leveraging their respective expertise throughout the event planning and execution phases. Case studies were presented, demonstrating the implementation of workflow charts in the organization and logistics of a major university sports event. The findings underscore the potential of workflow charts to enhance efficiency, transparency, and accountability, ultimately contributing to the successful delivery of memorable and impactful sport event experiences. Furthermore, the paper discusses the integration of project management tools such as Gantt charts and risk management matrices, emphasizing the value of a comprehensive project management framework in the sports industry.
Downloads
Article Details
This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.
Authors hold the copyright of all published articles except otherwise stated.
References
Azzali, S. (2020). Challenges and key factors in planning legacies of mega sporting events: Lessons learned from London, Sochi, and Rio de Janeiro. Archnet-IJAR: International Journal of Architectural Research, 14(2), 203-218.
https://doi.org/10.1108/ARCH-04-2019-0093
Backman, K. F. (2018). Event management research: The focus today and in the future. Tourism Management Perspectives, 25, 169-171. https://doi.org/10.1016/j.tmp.2017.12.004
Brochado, A., Dionísio, P., Leal, M. do C., Bouchet, A., & Conceição, H. (2022). Organizing sports events: the promoters' perspective. Journal of Business and Industrial Marketing, 37(6), 1281-1298. https://doi.org/10.1108/JBIM-10-2020-0451
Brown, S., Getz, D., Pettersson, R., & Wallstam, M. (2015). Event evaluation: Definitions, concepts and a state of the art review. International Journal of Event and Festival Management, 6(2), 135-157. https://doi.org/10.1108/IJEFM-03-2015-0014
Byon, K. K., & Phua, J. (2021). Digital and Interactive Marketing Communications in Sports. Journal of Interactive Advertising, 21(2), 75-78.
https://doi.org/10.1080/15252019.2021.1970422
Caminero-Granja, J. A., Pajares, J., & Martin-Cruz, N. (2022). Sports Events and Project Management. A PM2 Proposal. Journal of Industrial Engineering and Management, 15(2), 323-337. https://doi.org/10.3926/jiem.3722
Chirkin, A. M., Belloum, A. S. Z., Kovalchuk, S. V., Makkes, M. X., Melnik, M. A., Visheratin, A. A., & Nasonov, D. A. (2017). Execution time estimation for workflow scheduling. Future Generation Computer Systems, 75, 376-387.
https://doi.org/10.1016/j.future.2017.01.011
Cravo, G. (2010). Applications of propositional logic to workflow analysis. Applied Mathematics Letters, 23(3), 272-276. https://doi.org/10.1016/j.aml.2009.10.007
Crowther, P. (2010). Strategic application of events. International Journal of Hospitality Management, 29(2), 227-235. https://doi.org/10.1016/j.ijhm.2009.10.014
Damelio, R. (2011). The basics of process mapping. CRC Press.
Dubi, M., & Mundt, M. (2021). Sport event management workflow: A practical guide for workflow-based event planning and execution. Routledge.
Emery, P. (2010). Past, present, future major sport event management practice: The practitioner perspective. Sport Management Review, 13(2), 158-170.
https://doi.org/10.1016/j.smr.2009.06.003
Emery, P., & Fredline, L. (2021). Sport event management. Routledge.
Foster, E. C. (2014). Project Management Aids. Software Engineering, 131-141.
https://doi.org/10.1007/978-1-4842-0847-2_8
Getz, D., & Page, S. J. (2019a). Introduction and overview of event studies. Event Studies, 3-49. https://doi.org/10.4324/9780429023002-1
Getz, D., & Page, S. J. (2019b). Introduction and overview of event studies. Event Studies, 3-49. https://doi.org/10.4324/9780429023002-1
Gibson, H. J., Kaplanidou, K., & Kang, S. J. (2012). Small-scale event sport tourism: A case study in sustainable tourism. Sport Management Review, 15(2), 160-170.
https://doi.org/10.1016/j.smr.2011.08.013
Glebova, E., Book, R., Su, Y., Perić, M., & Heller, J. (2023). Sports venue digital twin technology from a spectator virtual visiting perspective. Frontiers in Sports and Active Living, 5. https://doi.org/10.3389/fspor.2023.1289140
Golini, R., Kalchschmidt, M., & Landoni, P. (2015). Adoption of project management practices: The impact on international development projects of non-governmental organizations. International Journal of Project Management, 33(3), 650-663.
https://doi.org/10.1016/j.ijproman.2014.09.006
Greenwell, T., Danzey-Bingley, B., & Shonk, D. (2016). Event management: A seamless integration of operations and experience. Kendall Hunt Publishing Company.
Grix, J. (2012). The Politics of Sports Mega-Events. Political Insight, 3(1), 4-7.
https://doi.org/10.1111/j.2041-9066.2012.00090.x
Hassan, D. (2013). Managing sport business: An introduction. Managing Sport Business: An Introduction, 1-470. https://doi.org/10.4324/9780203858417
Hoda, R., & Murugesan, L. K. (2016). Multi-level agile project management challenges: A self-organizing team perspective. Journal of Systems and Software, 117, 245-257. https://doi.org/10.1016/j.jss.2016.02.049
Kaplanidou, K. (Kiki), Kerwin, S., & Karadakis, K. (2013). Understanding sport event success: exploring perceptions of sport event consumers and event providers. Journal of Sport and Tourism, 18(3), 137-159. https://doi.org/10.1080/14775085.2013.861358
Kim, C., Sustainability, K. K.-, & 2019, undefined. (2019). The effect of sport involvement on support for mega sport events: Why does it matter. Mdpi.ComC Kim, K KaplanidouSustainability, 2019•mdpi.Com, 11(20). https://doi.org/10.3390/su11205687
Koo, J., & Lee, Y. (2019). Sponsor-event congruence effects: The moderating role of sport involvement and mediating role of sponsor attitudes. Sport Management Review, 22(2), 222-234. https://doi.org/10.1016/j.smr.2018.03.001
Kustikova, Y. O., & Pankova, E. V. (2023). A flow chart as one of tools improving the quality of repair and construction work. Stroitel'stvo: Nauka i Obrazovanie [Construction: Science and Education], 13(1), 72-83. https://doi.org/10.22227/2305-5502.2023.1.5
Leoni, M. de, & Marrella, A. (2017). Aligning Real Process Executions and Prescriptive Process Models through Automated Planning. Expert Systems with Applications, 82, 162-183. https://doi.org/10.1016/j.eswa.2017.03.047
Liang, X., Chen, S., Liu, D., Boardley, I., & Shen, L. (2022). Strategic thinking and planning behind the development of a sporting event portfolio: the case of Shanghai. Sport Management Review, 25(4), 679-699. https://doi.org/10.1080/14413523.2021.1975402
Mallen, C., Adams, L., Stevens, J., & Thompson, L. (2010). Environmental Sustainability in Sport Facility Management: A Delphi Study. European Sport Management Quarterly, 10(3), 367-389. https://doi.org/10.1080/16184741003774521
Masterman, G. (2014). Strategic sports event management: Olympic edition. Routledge.
https://doi.org/10.4324/9780203114674
Naraine, M. L., Schenk, J., & Parent, M. M. (2016). Coordination in international and domestic sports events: Examining stakeholder network governance. Journal of Sport Management, 30(5), 521-537. https://doi.org/10.1123/jsm.2015-0273
Newbery, R., Spanaki, K., & Linforth, D. (2021). The impact of COVID-19 on the delivery of major sports events. Sport in Society, 24(12), 2113-2130.
Novak, Y., Sobko, Y., & Sumariuk, O. (2023). Feasibility of using the gantt chart for the development of project documentation. Current Problems of Architecture and Urban Planning, 65, 291-300. https://doi.org/10.32347/2077-3455.2023.65.291-300
Parent, M., & Smith-Swan, S. (2013). Managing major sports events: Theory and practice. Routledge. https://doi.org/10.4324/9780203132371
Parra-Camacho, D., González-García, R. J., & Alonso-Dos-Santos, M. (2020). Social impact of a participative small-scale sporting event. Sport, Business and Management: An International Journal, 11(2), 109-124.https://doi.org/10.1108/SBM-12-2019-0119
Puliak, O., & Myronenko, N. (2023). PROSPECTS OF USING MODERN TASK MANAGERS FOR IT PROJECT MANAGEMENT. Academic Notes Series Pedagogical Science, 1(208).
https://doi.org/10.36550/2415-7988-2023-1-208-213-218
Shakil, S., Ullah, R., & Lutfi, M. (2013). Process Flow Chart and Factor Analysis in Production of a Jute Mills. Journal of Industrial and Intelligent Information, 1(4), 247-254. https://doi.org/10.12720/jiii.1.4.247-254
Wilson, J. M. (2003). Gantt charts: A centenary appreciation. European Journal of Operational Research, 149(2), 430-437. https://doi.org/10.1016/S0377-2217(02)00769-5
https://doi.org/10.1016/S0377-2217(02)00769-5
Yang, J. (2023). Research on Execution Risk and Security Improvement Measures of Major Sports Events. Advances in Economics, Management and Political Sciences, 51(1), 205-212.
https://doi.org/10.54254/2754-1169/51/20230663
Zhou, R., Ross, W. J., Pu, H., Kim, C., Kim, J., Kaplanidou, K., & Leopkey, R. (2021). Exploring Partnerships in Sport Event Delivery. Event Management, 25(5), 425-444.